Document numbering
Per-financial-year invoice numbers you control: automatic series, manual overrides, and respect for imported history.
Every document carries a Doc No — the number your customer sees on the invoice. Numbers run in a financial-year series: a fresh year starts a fresh sequence, exactly as Indian practice expects. The same number may therefore exist in two different years, and that's correct.
Turning numbering on
- 1
Press F2 on the Doc No field
On any transaction form, focus Doc No and press F2 to open Numbering settings.
- 2
Configure the series
Confirm how numbers should run for this document type and year, then save. Numbering is a per-organisation choice — until you enable it, documents simply carry their internal reference.
- 3
Bill as usual
Leave Doc No blank to get the next number automatically — safe even when two operators bill at the same moment. Type a number to override deliberately.
How numbers display
| Situation | What you see |
|---|---|
| Document has a real number | The number, plainly — e.g. 145. |
| Imported from previous software | The original number from your old system is preserved and shown — your history stays recognisable. |
| Recorded before numbering was enabled | An internal reference marked with #, so it can never be mistaken for a real invoice number. |
| Printed invoice without a real number | The number slot stays blank — an internal code never lands on customer paper. |
GST purchases show the supplier's bill number
For purchases, the GST-relevant invoice number is the supplier's bill number, so that is what GST reports and views show for inward documents — your own numbering is the fallback.
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