Purchase returns — goods you send back
When you return goods to a supplier, a Purchase Return takes the stock out, debits the supplier, and reverses your input GST.
A Purchase Return is what you raise when you send goods back to a supplier — wrong item, damaged stock, excess delivery. It is the mirror image of a purchase: the items leave your stock, the supplier's account is debited for the value, and the input GST you had claimed is reversed as a debit note.
Raise a purchase return
- 1
Open the voucher
Go to Transactions → Vouchers → Purchase Return and choose the supplier you are returning goods to.
- 2
Add the items going back
Use the familiar item search bar — find the item, set the quantity returned and the rate. F2 creates or edits an item without leaving the voucher.
- 3
Match the original purchase where you can
Same rate and tax treatment as the original bill keeps your input-tax reversal exact, but the return can stand on its own if needed.
- 4
Save
Stock for those items goes down, the supplier's balance reflects what they now owe you, and the debit note flows into your GST returns.
It shows up in GST as a debit note
A Purchase Return is treated as a GST debit note and reverses the input tax you had taken. Raise it in the period the goods actually went back so your input-tax claim stays correct.
No goods moved?
If you are only adjusting an amount with a supplier — a rate difference or a charge you are recovering — and nothing physically returned, raise a Debit Note instead. See Credit & debit notes.
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