Purchase payment automation
Settle a stack of supplier bills in one review-and-confirm pass instead of typing a payment voucher for each.
Paying suppliers one voucher at a time is slow and error-prone. Purchase payment automation watches your outstanding purchases and prepares the payments for you, turning bill-paying day into a quick review-and-confirm job instead of a typing marathon.
It shines when a supplier gives an early-payment discount: it works out the discount on each bill from your agreed terms, rounds the discount to the nearest whole rupee, and shows you exactly what will be recorded — before anything is saved.
Set a supplier up once
- 1
Open the setup
Go to Transactions → Automated Vouchers and click Setup at the top right — the page switches to the setup view. Pick the supplier from the list.
- 2
Choose the accounts
Select the bank or cash account you pay from and the account that records cash discounts. Turn the supplier on.
- 3
Add your discount terms
List the early-payment terms your supplier offers — for example 1% if entered within 30 days. You can add as many terms as you need.
Pay your bills
- 1
Open it
Find Automated Vouchers under Transactions. Every purchase you save for an automated supplier shows up here as an open bill.
- 2
Tick the bills to clear
Use search and the filters to find what you want, then tick the bills. The header keeps a running total of what you have selected.
- 3
Review before posting
Click Post payments to open the review window. It lays out every payment voucher and, where a discount applies, the matching cash-discount entry — line by line, in plain Dr/Cr form. Nothing is saved yet.
- 4
Adjust anything you need
For any voucher you can switch the bank account or the cash-discount account, and add cheque, reference or clearing details.
- 5
Confirm
When it looks right, confirm — the vouchers are created together and appear in your voucher register straight away.
One voucher per bill, or one per supplier
By default each bill becomes its own payment voucher. Flip Collate by party in the review window to roll all of a supplier's selected bills into a single voucher instead — handy when you pay several bills with one transfer.
Rounding is always tidy
The cash discount on each bill is rounded to the nearest whole rupee — ₹348.30 becomes ₹348 — and the payment always pays the exact bill amount. Both entries post in clean figures on their own, so there is no round-off account to set up and nothing extra lands in your books.
It starts fresh — no old bills pulled in
Turning automation on for a supplier only affects purchases you enter from that point on. Purchases you entered earlier keep their existing manual payment and journal entries and are never pulled into the register, so nothing you already recorded is duplicated.
Made a mistake? Remove or undo
A bill you don't want to settle here can be removed from the register with the trash icon (the purchase itself is untouched). Already posted a payment by mistake? Delete it from Recent payments — the payment and its cash-discount entry are removed and the bill reopens so you can redo it.
It drafts, you decide
Payment automation never moves money on its own — it prepares the vouchers from your outstanding bills and waits for you to confirm. You keep the final say on every rupee.
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