Set up your organisation profile
Your business identity — GSTIN, state, address, category — feeds invoices, GST splits, and reports. Set it once, properly.
Open Administration → Organisation. Everything about your business identity lives on this one page, with a single Save for all changes.
What to fill in
| Field | Why it matters |
|---|---|
| Display name & short name | How your business appears across the workspace and to connected businesses. The short name must be unique on Kaalchakra. |
| GSTIN | Printed on your tax invoices and used across GST reports. The format is validated as you type. |
| State | Decides the tax split on every invoice: same state → CGST + SGST, different state → IGST. |
| District & address | Appear on printed documents. |
| Business category | Helps tailor defaults for your line of business. |
| Annual turnover | Used for GST-related thresholds and reporting context. |
One GSTIN, one organisation
A GSTIN can belong to only one organisation on Kaalchakra. If you see a duplicate-GSTIN message, that number is already registered — check with your team before trying again.
Get the state right before billing
The state field drives the CGST/SGST vs IGST decision on every invoice. Fix it before you start billing, not after.
Guided onboarding
The Start setup button on the Organisation page opens a guided, one-time setup that prepares your workspace with sensible defaults for your business category. If setup has already been completed for the organisation, the dialog tells you so — it never runs twice.
Changing details later
You can edit the profile at any time. Clearing a field and saving genuinely removes the old value — it does not silently keep it. Changes to GSTIN or state affect future documents; existing records keep the values they were created with.
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